Office Manager parttime Driebergen, Utrecht

Parttime Office Manager Driebergen

Vacature Vervuld

parttime office manager Driebergen vacancyVacancy: parttime Office Manager Driebergen, near Utrecht | international trading company | English speaking (preferably also Italian language, but no must) | at least 3 years relevant working experience

Office Manager parttime

My client is a trading company active in the trade and distribution of palm oil and part of a larger group. They have customers all over the world. From their Dutch and Italian offices they focus mainly on the European continent. With a young team of people (the oldest is 37 years), the company has in recent years acquired a leading position in Europe and they continue to grow.

Position Office Manager Parttime

As they grow rapidly, the need for a new colleague who is able to organize them and their office is felt! Therefore I am currently looking for a self planning and organizing Office Manager.

In your role as Office Manager you are the central person with whom clients and your colleagues have the first contact in person or by phone. You are the one who knows nearly everything: who is where and doing what, who can be disturbed, who cannot be disturbed.

You organize and plan

You organize their agenda’s, plan travels, arrange meetings (internal and external during trips with key customers and other colleagues) and just be there for them. With regard to the office, you arrange everything: from flowers to necessary repairs up to ordering stationery etc.

Next to these ‘general’ organizing tasks you will also have more administrative tasks, like:

  • Expenses claims
  • Planning of Holiday / leave of employees
  • Booking tickets, hotels, hiring rental cars etc.
  • Creating invoices
  • Preparing and sending the sales contracts and following up with clients
  • Creating payment request forms

Profile

It would be best if you already have experience as an Office Manager (or you are up to this role) in an environment where you worked with traders (or similar hectic working environment). Your colleagues never have a dull moment in their work as their world can be hectic, so you should be up to this kind of workplace.

As the company operates in Europe (and all around the world), your understanding of the English language and its correct usage goes without saying. And it would be great if you also have good knowledge and understanding of the Italian and/or Spanish language.

Further, you have a good feeling and preferably experience in (light) financial administrative tasks (organized in SAP) and have relevant experience of at least 3 years.

What is offered

A sometimes hectic job where everybody is depending on you! You ‘defend’ the home base and it is you they all turn to. This makes you the home base key employee.

For more information, please contact Wouter or use the form below: